Constitution

The MGOCSM of the Northeast American Diocese Constitution
Click Here to Download The Official MGOCSM Constitution (in PDF Format)

Preamble

Mission Statement – “Worship, Study, and Service”--within the practices and beliefs of the Orthodox Christian faith of the Three Holy Ecumenical Councils.

Purpose: The purpose of the MGOCSM of North East shall be to serve as the united body of the Malankara Orthodox Syrian Youth from all Dioceses in North America. This organization shall serve in furthering those collective efforts which the individual Dioceses wish to undertake together and benefit those interests which are deemed best held in common by the president of the MGOCSM

History: This organization is understood to be an inclusive movement originally created as the MGOCSM of America in 2001 by the Metropolitan of the American Diocese in his capacity as President of Spiritual Organizations; and is intended to continue existing through all future subdivisions of this entity. The ancient root of this movement is the MGOCSM of India is without question. This Constitution seeks only to lay a framework for the organization. Anything not particularly specified within this document shall be governed by the spirit of Christian love, faith and doctrines of the Malankara Orthodox Syrian Church.

The Constitution of the MGOCSM of the Northeast American Diocese

Chapter 1. Name and Authority

1. The name of the organization originally known as the Mar Gregorios Orthodox Christian Student Movement of the American Diocese (also once known MGOCSM of the American Diocese), and then known as the Mar Gregorios Orthodox Christian Student Movement of North America (also known as MGOCSM of North America) will henceforth be called Mar Gregorios Orthodox Christian Student Movement of the Northeast American Diocese (now known as MGOCSM of the Northeast American Diocese)

2. The patron of the movement shall be the spiritual head of the Malankara Orthodox Syrian Church, the Catholicose of the East.

3. The President of the MGOCSM of the Northeast American Diocese shall be the Metropolitan of the Northeast American Diocese

3.1 The President shall hold office for one year.

4. This organization, originally intended to serve the youth of a single “American Diocese”, shall henceforth remain applicable through subsequent subdivided North American-based Dioceses, as defined by the Holy Synod and Managing Committee of the Malankara Orthodox Syrian Church in India and its Catholicose of the East.

4.1 In its new configuration, authority which was before vested solely in the Metropolitan of the American Diocese, shall now be vested in the Metropolitan of the Northeast American Diocese, their successors, and shall remain through all future subdivisions as approved by the Holy Synod of the Church.

4.2 If the authority, purpose, structure or functions of the MGOCSM of the Northeast American Diocese ever fall into question, then such disputes must be resolved by contacting the Holy Synod of the Malankara Orthodox Syrian Church.

5. This Constitution shall be subject and submissive to the Constitution of the Malankara Orthodox Syrian Church and supplemental to the by laws of the Northeast American Diocese thereafter.

 

 

Chapter 2. Diocesan Structure

6. Diocesan President - The Diocesan President of MGOCSM within a Diocese shall be the Metropolitan of the Northeast American Diocese.

6.1 The President shall be charged with the general supervision, spiritual guidance and administration at the Diocesan-level.

6.1.1 Such administration shall include, but not be limited to, the issuing of kalpanas (official letters) and the reviewing of any and all decisions made by any Diocesan MGOCSM Council.

6.2 The President shall appoint a Diocesan Secretary and any supplementary Diocesan Vice Presidents as their term would dictate or whenever else deemed necessary.

6.3 The President of each Diocese shall preside over all meetings or delegate an acting president or overseer.

6.3.1 The President shall have the power to call any Council meeting within this Diocese.

6.4 The President shall be responsible for dividing the Diocesan MGOCSM into smaller geographical administrative areas.

6.4.1 The size and number of parishes within a given area will be set at the President's sole discretion.

6.4.2 The President of this Diocese shall issue a kalpana describing the date place and agenda of the assembly a minimum of 4 weeks prior to the event.

 

7. Diocesan Vice President - A Diocesan Vice-President shall be a priest advisor as appointed by the Diocesan President for a term to be determined by the Diocesan President.

7.1 The office of the Vice-President shall serve to assist the President with his duties within a specific regions and his chief duty shall be to act as an advisor to his respective area(s).

7.2 Vice Presidents shall maintain an advisory role at area events and maintain correspondence with the President and Diocesan Secretary concerning the area.

 

8. General Secretary - The General Secretary shall be appointed by the President and be subject to this authority.

8.1 The position of General Secretary shall be to oversee any MGOCSM Diocesan-level or area-level events, on behalf of its President.

8.2 If delegated by the President, the General Secretary shall be empowered to convene and preside over Diocesan-level Council meetings.

8.3 The General Secretary shall bear ultimate responsibility for the maintenance of all records pertaining to the Diocesan-level MGOCSM.

8.4 The General Secretary may conduct programs or create an administration among multiple areas in the Diocese. Such areas may then also elect office bearers to carry out necessary functions, but may not supersede the Diocesan structure or the overall authority of the President.

8.5 The Diocesan Secretary will work with the Council Members and Ministry Coordinators to organize the ministries of the MGOCSM throughout the diocese and within the parishes.

 

9. Joint Secretary- The Joint Secretary will be appointed by the President and be subject to this authority.

9.1 The position of Joint Secretary shall be to assist the General Secretary to oversee any MGOCSM Diocesan-level or area-level events, on behalf of its President.

9.2 If delegated by the President, the Joint Secretary shall be empowered to convene and preside over Diocesan-level Council meetings.

9.3 The Joint Secretary shall assist the General Secretary in responsibility for the maintenance of all records pertaining to the Diocesan-level MGOCSM.

9.4 The Joint Secretary may assist the General Secretary in conducting programs or create an administration among multiple areas in the Diocese. Such areas may then also elect office bearers to carry out necessary functions, but may not supersede the Diocesan structure or the overall authority of the President.

9.5 The Joint Secretary will work with the Council Members and Ministry Coordinators to organize the ministries of the MGOCSM throughout the diocese and within the parishes.

 

10. General Treasurer - A General Treasurer shall be appointed by the President

10.1 The Treasurer shall be responsible for the day-to-day maintenance and budgeting of the Diocesan account. The General Treasurer shall also be held responsible for presenting the relevant financial reports to the President and Diocesan Council

 

11. Diocesan Core Team - The Diocesan Core Team shall consist of the Diocesan Vice President, General Secretary, Joint Secretary, and General Treasurer.

 

12. Spiritual Directors - Spiritual Directors shall be appointed by the President.

12.1 The Spiritual Directors will be responsible for overseeing and providing spiritual guidance to the Council Members or Diocesan Leaders regarding their geographical domain or the appointed projects.

12.2 The Spiritual Directors will be responsible for relaying communications to clergy members as needed.

12.3 The Spiritual Directors should be invited to all planning meetings and included in all communications regarding their areas/projects.

12. MGOCSM Diocesan Council Member - Diocesan Council Representatives shall be elected from a pool individuals who have served for a minimum of 1 year as MGOCSM Diocesan Representatives.

12.1 Each MGOCSM Diocesan Council Representative shall answer directly to the authority of the Diocesan MGOCSM President.

12.2 The Council Member shall be elected within a specific time frame between September to December.

12.3 The Council Member shall oversee all organizational and administrative

 

13. MGOCSM Parish Representative - MGOCSM Parish Representative shall be elected/appointed by the parish unit. It should be someone of good standing, someone who is old enough to coordinate and organize activities at a parish level. This individual will serve for a minimum of a one year term.

13.1 The MGOCSM Parish Representative is responsible for managing the parish level MGOCSM projects and activities and shall answer directly to the President of the parish and the respective area’s Diocesan MGOCSM Council Representative.

13.2 After the MGOCSM Parish Representative has finished his/her term, they will be asked to serve as the MGOCSM Diocesan Representative.

 

 

13. MGOCSM Diocesan Representative: MGOCSM Diocesan Representatives shall be elected/appointed by the parish unit. It should be someone who has had a minimum of 2 years of MGOCSM activity and/or MGOCSM administration skills. This person is preferably someone who has attended a North America Leadership Camp/Hadootho. He or she must be of good standing, someone who is old enough to coordinate and organize activities at an Area or Diocesan level. This individual will serve for a minimum of a one year term.

13.2 The MGOCSM Diocesan Representative shall represent the parish in the MGOCSM Congress and works on Diocesan level ministries like Diocesan Missions, the Orthodox College Summit, Hadootho, etc.

13.1 The MGOCSM Diocesan Representative will be in charge of organizing Diocesan level or Area level Ministries on the request of the Diocesan Core Team or Area Core Committee. These diocesan representatives will meet at the beginning of the New Year. During this meeting, the Council Members will be appointed/elected from among the Diocesan Representatives

13.2 The Diocesan Representatives who are not made Council Members will be required to join a ministry team such as Missions, College Summit, Sports Ministry, etc…

 

 

National Structure was deleted

United General Assembly was deleted

 

 

Chapter 4. Diocesan General Assembly

15. Diocesan General Assembly – A Diocesan General Assembly shall be defined as the annual joint gathering of the youth from all Northeast American Dioceses.

15.1 The purpose of the Diocesan General Assembly shall be:

15.1.1 Dissemination of information

15.1.2 Passage of relevant amendments to the Constitution

15.1.3 Nomination of the Joint Secretary of the Northeast American Diocese MGOCSM.

15.1.4 Nomination of General Treasurer of the Northeast American Diocese MGOCSM.

15.1.5 Nomination of the General Secretary of the Northeast American Diocese MGOCSM.

15.1.6 Any other relevant matter set in the agenda within the scope of the MGOCSM of Northeast American Diocese.

15.2 At least two Diocesan General Assemblies must be held each year. One at the Diocesan MGOCSM Council Weekend and the other at the North America MGOCSM Leadership Camp.

15.3 The Diocesan General Assembly shall consist of the Diocesan MGOCSM Council and the Diocesan Representatives elected from the units and attending non-delegates.

15.4 All resolutions brought to the floor of the General Assembly shall be passed with at least 2/3’s majority of those members present who are able to vote.

15.5 Agenda of the Meeting -

15.5.1 The General Secretary of North America shall be responsible for delivering a report on the overall movement at the annual United General Assembly.

15.5.2 The Diocesan Secretaries shall be responsible for delivering an annual report concerning their respective Diocese at the annual United General Assembly.

15.5.3 The General Treasurer for the MGOCSM for North America shall deliver an updated Statement of Accounts at the annual United General Assembly.

15.5.4 There shall be a confirmation of the existing terms of national officers, which geographic areas are represented, and the names of all Diocesan officers and MGOCSM Council Representatives during every United General Assembly.

15.5.5 Election of the General Treasurer for the MGOCSM of North America and letter of recommendation for General Secretary as needed.

15.5.6 Any discussions and voting concerning amendments to this Constitution.

15.5.7 Any other matters on the pre-determined agenda.

Note- Any other issues raised on the floor of the Assembly that are not on the pre-determined agenda, shall be subject to the approval of the General Secretary in consultation with the Presidents.

 

 

 

Chapter 3. Account & Property of the MGOCSM of the Northeast American Diocese

15. There shall be a financial account with all common donations collected. Such account shall be maintained under the name MGOCSM of the Northeast American Diocese.

15.1 The name “MGOCSM of the Northeast American Diocese” shall be the property of only the Northeast American Diocese of the Malankara Orthodox Syrian Church and shall be theirs for any marketing purposes and fund-raising.

15.2 This MGOCSM Account shall be a unique and separate account from any other church funds.

15.3 The Bank Account of the MGOCSM of the Northeast American Diocese shall be operated by the Diocesan Secretary and maintained by the Diocesan Treasurer of the MGOCSM of the Northeast American Diocese.

15.4 All financial transactions more than $500 must be approved through the consent of the Diocesan President and within the budget of the MGOCSM Diocesan Council. Any incidental uses unbudgeted and/or amounting to less than $500 may be used and ratified by the Council at a later date.

15.5 Records of the account shall be readily available to any member of the MGOCSM of the Northeast American Diocese upon request.

15.6 The United National Council shall have the power to set any dues and organize fundraisers, as it may deem necessary for united endeavors

15.7 The United National Council shall collect annual registration dues as deemed necessary.

 

 

Chapter 4. Membership

16. Unit Membership - To be eligible for membership, a unit shall be defined as parish, or any gathering of youth at least of high school age, willing to yield to this Constitution, having previously been baptized within the Malankara Orthodox Syrian Church or other churches in communion with the Malankara Orthodox Syrian Church. A unit in good standing as a member unit of the MGOCSM of Northeast American Diocese will:

16.1Respect, adhere, and uphold the faith and doctrines of the Malankara Orthodox Syrian Church

16.2 Be current in any membership dues of the MGOCSM of the Northeast American Diocese.

16.3 Respect, adhere, and uphold this Constitution.

16.4 Recognize the authority of the Metropolitan of the Northeast American Diocese, as appointed by the Holy Synod.

Note: Units outside of a parish may be formed under the advisement of the General Secretary in conjunction with the Diocesan Metropolitan and shall register appropriately with the MGOCSM of the Northeast American Diocese.

17. Individual Membership -

17.1 Any individual who wishes to be a member of the MGOCSM of the Northeast American Diocese must be at least of high school age and validly baptized within the Malankara Orthodox Syrian Church, or a church in communion with it. Should an individual seek membership without such validly accepted baptism, such membership issue shall be resolved by the Diocesan Secretary in conjunction with the Diocesan Metropolitan of the Northeast American Diocese.

17.2 An individual may only be a member of one MGOCSM unit at any given time. If such person wishes to become a member of another unit, that person shall renounce membership to the original unit first, before being given membership to the new unit.

 

 

Chapter 5. Areas and Local Structure

18. Creation - The creation of an “area” for the purposes of the MGOCSM dual-structured system shall be as follows:

18.1 An “area” is established for the Diocesan structure when it has brought a resolution through its Northeast American Diocesan Council Representative, approved by the Diocesan MGOCSM Council, and formally declared and passed by the Diocesan Metropolitan of the Northeast American Diocese and the Council.

18.2 The Diocesan MGOCSM Council may also make an independent determination on the need to create a new Area within the Diocesan structure with the approval of the Diocesan Metropolitan of the Northeast American Diocese, approved and passed by the Northeast Diocesan Council.

18.3 The creation of such areas within the Diocesan structure shall be determined by the following factors: geographical proximity and/or population density and/or any other issues determined by the council.

18.4 The creation, revocation, or combining of areas within a Diocesan structure may be passed by final decision of the MGOCSM Diocesan Council and with the ratification the the Diocesan Metropolitan of the Northeast American Diocese.

18.5 Any creation, revocation, or combining of areas by the MGOCSM United Council for the MGOCSM Structure shall in no way preclude a Metropolitan from adjusting areas within His own Diocesan structure to better minister to the youth there.

 

 

Chapter 6. Amendments

19. Any amendments and revisions to this Constitution must first be brought as a resolution to the MGOCSM Diocesan Council and approved by a 3/4 majority vote of the number of areas required for a quorum. (A Quorum is defined as 50% of all eligible representatives plus one more representative.)

19.1After presentation by the Diocesan Council, it must be approved by the the Diocesan Metropolitan of the Northeast American Diocese.

Deleted the part about the general assembly.

 

 

Chapter 7. Missions and Projects

20. The Missions and Projects of the MGOCSM of North America, as well as any other entity created or active on the united national level, shall be under the direct supervision of the Metropolitans and the MGOCSM Diocesan Council.

20.1An area may create its own departments and projects they deem fit, which are not under the direct supervision of the MGOCSM National Council but subject to the approval of their respective Metropolitan.

Annexure

MGOCSM Diocesan Council Meeting Procedures:

1. Administration -

1.1 The Diocesan Council shall consist of the elected representative of every area.

Note - In the event of difficulties arising, which prevent elected Council Representative from attending, the Regional Vice President may empower an individual to serve as representative only for that specific meeting. Such a delegate would have full authority as an MGOCSM Diocesan Council Representative. Empowered individual must have written consent of the Area Vice President, or by appealing to the Council, which already consists of the President and/or his delegate. Any individual may only hold one position on the Council at a time and thus, only one single vote. Area representatives may not run for office during the term.

1.2 The President (or his delegate) shall preside over all MGOCSM Diocesan Council meetings. Such presiding officer is to maintain the order of the meeting, call any matter to a vote, facilitate the discussions, and make rulings if necessary.

1.3 The MGOCSM General Secretary shall be responsible for keeping any notes and minutes made of meetings in his/her possession.

1.4 Each meeting shall elect one member of the MGOCSM Diocesan Council to act as a recording secretary for that meeting.

1.5 A written document describing all passed resolutions at the MGOCSM Diocesan Council meeting must be distributed to all Diocesan Council representatives for the purpose of disseminating the information to individual chapters. Such document will be provided by the MGOCSM General Secretary within 30 days of the meeting.

2. Agenda -

2.1 The agenda for any MGOCSM Diocesan Council meeting shall be published at the time the official notice of the meeting is first given and approved.

A) Minutes from the previous meeting shall be read and approved. All resolutions approved via electronic communications shall be ratified at the following council meeting.

2.2 The MGOCSM General Treasurer shall provide an updated treasurer’s report at each meeting.

2.3 As permitted by the President, every Council Representative shall provide a brief up to date report of their respective area.

2.4 All resolutions for consideration are governed as follows: Each potential action by the MGOCSM Diocesan Council shall be considered only when in the form of a written resolution, signed by an author before consideration.

i)Once a resolution is brought before the Council, minor amendments and changes may be made that would not alter the overall intent of the document.

ii) If a resolution has been altered to a point that does not reasonably reflect the author’s original intent, then a new resolution must be written and resubmitted.

iii) Every resolution that has been brought for consideration shall consist of a resolution number reflecting the date and its chronological order.

3. Voting -

3.1 The simple majority of total MGOCSM Diocesan Council membership shall be the quorum for council meetings.

i)The above voting total includes the President, the Diocesan Secretary, Area Vice Presidents, the MGOCSM Treasurer and the Diocesan Council Representatives.

ii) In the case of a tie or deadlock, only the President (if present) or his presiding officer (if not present) may cast the deciding vote.

3.2 All proposals brought to a vote must be in resolution form.

3.3 A 2/3 majority of the members present are required for passage of any resolution.

3.4 Any matter passed by the council, physical or non-physical is subject to final approval of the president.